Glossary

Annual Meeting – The meeting at which the business of the council is conducted which includes election of officers and determination of major governance issues.

AssemblySee Representative Assembly

Board Development Committee – Group responsible to present to the Representative Assembly a single slate of nominees for the Board of Directors and National Council Delegates.

Board of Directors – An elected volunteer group charged with policy making, strategic planning, goal setting, fund development and financial management of the council.

Board Representative Committee – A committee of the Board of Directors whose primary function is to assist the Board in managing the governance structure. The committee serves as the key link between the Board and the appointed members of the Representative Assembly.

Bylaws – The rules and regulations made by a corporation to manage its affairs and to define the rights and obligations of its members, directors, and officers in the corporation and among themselves.

Council - Girl Scouts Heart of Central California (GSHCC) covers 18 counties:  Alpine, Amador, Calaveras, Colusa, El Dorado, Glenn, Mariposa, Merced, Nevada, Placer, Sacramento, San Joaquin, Solano, Stanislaus, Sutter, Tuolumne, Yolo and Yuba counties.  Girl Scouts Heart of Central California was formed in 2007 as a result of the merger of Girl Scouts Muir Trail Council and Girl Scouts of Tierra del Oro.

Council Membership - GSHCC has more than 28,000 girls and almost 10,000 adult members in over 2,300 troops throughout the Council’s 18-county jurisdiction.

Decision-Influencing – The process by which the opinions and feelings of a variety of groups are sought and considered by those making the decision before the decision is made.

Forums – Held at least once annually, these are informal meetings at which relevant issues are discussed and input sought.

Girls-At-Large Representative – One of up to ten girl members, at least 14 years of age who is appointed to be a member of the voting body (the Assembly) by the Board Representative Committee.

Governance – The process by which the board of directors, led by its chair, uses its authority to ensure organizational stability and fulfillment of the Girl Scout mission by providing leadership, strategic direction, policy making and fiduciary oversight for the council.

Governance Volunteer – A council member serving in the role of a Representative Assembly Member.

National Council Delegates – Elected council Representatives to the National Council of Girl Scouts of the USA.

Operational Volunteer – A council member functioning as a troop member, leader, service team member, trainer, etc.

Operations – The process by which the CEO develops and implements a system to carry out the strategic direction set by the board, providing leadership for the staff and operational volunteers in carrying out the day to day operations of the council.

Operations-influencing – The process by which opinions and feelings are sought and considered by the CEO prior to major operational decisions (for example, a significant change in the service directory system).

Policy – An established course of action that must be followed.

Policy-influencing – The process by which the opinions and feelings of a variety of people are sought and considered by the Board of Directors before making a policy decision.

Representative – A Girl Scout member, 14 years of age or older who is appointed or elected to a voting position in the Council.  Voting positions include Board members, National Council Delegates, Service Unit Representatives and up to ten Girls-At-Large.

Representative Assembly – The body of all voting members of the council.

Rules of the Day – A set of procedures adopted at the beginning of each annual meeting which govern how speakers will act during the business portion of the annual meeting.

Service Unit Representatives – Two members 14 years of age or older who are appointed by the Service Unit Manager to serve on the Representative Assembly.  They are accountable to the service units from where they were appointed and responsible for carrying out their responsibilities as described in their position description.

Single Slate – A list of nominees for elective office with a single nominee for each vacant position. The nominees on a single slate have been researched and recommended by the Board Development Committee.

Questions?

For more information please call the council office at (800) 322-4475 or (916) 452-9181 or e-mail us at governance@girlscoutshcc.org

Girl Scouts HCC