Each service unit shall appoint from among its active, registered
members two (2) individuals to represent that service unit in the
Representative Assembly (“Service Unit Representatives”) and
one (1) alternate (“Alternate”), who may act only in the absence of an
appointed Service Unit Representative at any Representative Assembly
meeting.
Download the position description.
Representatives
What is the Representative Assembly?
The Representative Assembly is made up of all voting members of the council. Assembly members, also known as Representatives, provide input for and vote on policy decisions, amend the bylaws and articles of incorporation as needed, and elect the Board of Directors and National Council Delegates.
Who are the Assembly members?


Up to 10 girls-at-large from throughout the council are selected by the Board Representative Committee via an application process.
Girls-At-Large Representative Overview
Girls-At-Large Representative Online Application

Members of the Board of Directors for the council are elected
by the Assembly at each Annual Meeting.

Up to 18 National Council Delegates are elected by the
Assembly every three years.
Board Representative Committee
This committee is responsible for managing the functions of the
Representative Assembly, facilitating the review of proposals
submitted by the Assembly and/or the Board, fostering two-way
communication between the Board of Directors and the Representatives,
and appointing Girls-At-Large to the Representative Assembly.
The members of this committee are:
Lynne Meredith, Chair & Board member
Marie
Calkins, Volunteer
Nanette Langston, Volunteer
Roxann Phillips, Volunteer
Betsy Erickson, Volunteer
Two-Way Communication
Representatives are a link between members of the council and the council Board and staff. Two-way communication is essential to keep all Girl Scouts, membership, and leadership moving together in the right direction.
Fostering Two-Way Communication

Email is the most frequent and fastest form of communication
between Girl Scouts Heart of Central California (GSHCC) and the
Assembly. Please keep your information up-to-date.

Forums are held each year to solicit input and hold discussions
on relevant issues. You should discuss the issues with your
membership, and bring the results of those discussions to the
meetings.

A newsletter for Representatives is emailed at least twice a year. You should share relevant information with your membership.

Opinion Surveys may be conducted to gain quick opinions on
various topics. You should spread the word in your area about
completing them.

Representatives can request to attend a
board meeting and provide feedback on surveys and forum
discussions. You may be asked to bring issues from the Board of
Directors back to the Assembly and membership.
Training and Duties

Attend all Representative Assembly meetings, including the Annual
Meeting, Representative Training, and Regional Forums.

Report concerns and decisions of the Assembly and the Board of
Directors to the service unit members via service team, service unit
leader meetings, service unit social media, or Rallyhood.

Report concerns and decisions of the membership and service units to
the Board of Directors and/or council leadership.

Participate in any business that may come before the Representative
Assembly, such as national proposals to be voted on at National
Council Session, amending the bylaws, etc.

Influence the direction for Girl Scouting locally by: receiving and
acting upon reports of the Board of Directors, giving guidance to the
Board of Directors, relaying information and concerns from the
membership to the Board and council, responding to opinion surveys,
and actively participating in discussions.
Save the Date!
The 2023 GSHCC Annual Meeting, will be held Saturday, Feb. 4, 2023. The Annual Meeting is where we conduct official business of the council and applaud our hardest working volunteers. Stay tuned for more information, coming in the fall.
If you have any questions or concerns about governance, please email us at goverance@girlscoutshcc.org.